Effective workplace communication is crucial for company success, yet it's something we often take for granted without really thinking about it. It's very simple to become engrossed in an endless email chain in the digital era and overlook the advantages of in-person communication. However, it's important to pay attention to how you communicate because it's been shown that successful contact can boost workplace productivity and promote good connections between employers and employees.
There is no "one size fits all" solution for a better communication strategy because every workplace is unique, but these are a few good places to start.
1. Open meetings
Meetings are one of the most popular forms of communication in the workplace as they provide a simple means of disseminating information, hosting candid conversations, and allowing staff members to voice their opinions. By using them as a platform to recognise efforts and celebrate successes, they can also be an excellent method to promote employee morale.
2. Emails
Since emails are a quick and easy means to communicate with everyone in the world, they are a vital tool for most organisations (we've all seen the collective panic when the office email server goes down!). Many people also find it helpful to have information in writing so they may refer to it as needed and ensure that nothing has been overlooked or forgotten.
3. One-to-ones
It may seem counterproductive to hold additional meetings in a hectic workplace, but even a 15-minute one-on-one can have a significant difference. Not only can you discuss any issues the employee may be having and follow up on their progress, but it also boosts their confidence to know that their efforts are valued.
4. Visual presentations
When presenting information verbally, think about using visual aids to supplement it. Some people learn best when material is laid out in front of them. Simple graphs and bold key words can be quite effective in making information easier to understand.
5. Display confidence and seriousness
It is as important how you communicate with others as what you say. A confident communicator will speak in a steady, clear voice, make eye contact, and listen to what the other person has to say.
6. Be articulate
Avoid using business jargon and technical terms while communicating; instead, keep things brief and straightforward.
7. Create a receptive environment
Employees are more likely to be engaged and content in their jobs if they believe they are working in a setting where they can voice their concerns to management and get a response. Since it shows respect and trust, transparency on changes inside the organisation is usually appreciated. Employees would be more receptive to change, for instance, if they were included in the decision-making process when a company decided to roll out new software that would affect the entire team.
8. Listen to your team
Establishing trust with employees is essential for a proactive and empowered team. Employees will feel more valued if you listen to what they have to say and reassure them that the business values their thoughts and views.
9. Encourage feedback
It's simple to lose sight of the daily operations when running a business, so getting employee input is a great approach to obtain some "on the ground" perspective. Remind your employees that you value their honesty and that it will help you make better decisions in the future.
10. Be appreciative
We all know that an employee who feels valued at work is more likely to be engaged and productive, so even a simple "thank you" for a job well done will reassure your team that their efforts are being acknowledged.
These are just a few strategies for improving communication, and communication is just one technique to raise productivity levels in the workplace. Download our brand-new guide, "A Best Practice Guide to Maximising Productivity," to learn everything you need to know about boosting productivity.
To learn more about Mitrefinch’s software for time and attendance or for workforce management, or if you are looking for a professional payroll software company, contact us today.
If you’re interested in learning more about the Mitrefinch’s software for time and attendance or you want information about workforce management and payroll software company, connect with us today.