ADVANCED MARKETPLACE
Procurement Software
Bring spend under control.
Advanced Marketplace helps organisations to bring spend under control, allowing users to make their own purchasing decisions from a selection of suppliers, and reducing rogue spending.
Efficiency and visibility are two of the main priorities for procurement teams. Whether your organisation is within the NHS, Higher Education, local government, or the private sector, we have a solution that is simple to use, implement and manage.
“Before Advanced Marketplace, we used to spend hours searching for products in physical catalogues. Since we started using Advanced Marketplace as our procurement solution, our team have been able to save an average of 3,300 hours a year on admin time.”
University of Leeds
Key capabilities
Simple user interface
Intuitive search engine
Invoice automation
Over 30 million products
Seamless processes
Easy to implement
Data security
Built-in reports/dashboards
Seamless integrations
Advanced search filters
We understand and solve your key issues
We build products which are designed to solve our customers’ key challenges.
- Struggling to keep spend under control
With organisations growing in size and complexity, it’s getting more difficult to prevent rogue spending. The current methods used for procurement (such as purchasing cards) take away control from procurement teams. Most procurement teams want the ability to see how money is being spent, and to negotiate better deals with suppliers. However, many find this challenging when they don’t have the right tools at their fingertips.
- Not enough people to handle admin work
Many procurement and accounts payable staff spend most of their time solving invoice mismatches, chasing after suppliers, and carrying out other manual processes. When they could be focusing on more important tasks like planning and budgeting.
- Lack of visibility around spend
With strict budgets, teams need the ability to understand how money is being spent across the organisation, in real time. If procurement teams are unable to understand where items are being sourced from, it is more difficult to meet sector-specific initiatives (such as increasing the use of local suppliers).
- Poor communication with suppliers
Maintaining relationships and gaining the best prices from a large pool of suppliers is increasingly challenging. Having to contact suppliers for updates on prices and product information is time consuming for both suppliers and buyers.
See how we can help
75%
Time reduction
in placing orders
#1
Leading solution
for Higher Education
30+
Million products
and growing
CAPABILITIES
More than just spend control software
Find out more about the powerful features that sit within Advanced Marketplace
How Advanced Marketplace can help you
FEATURES & BENEFITS
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Reporting & Dashboards
Focus on strategy and performance easily, with our powerful reports and dashboards that are built into the Advanced Marketplace
The user-friendly interface provides a high-level dashboard, with the ability to drill down for additional (more detailed) information. In addition to this, buyer insights can be configured so that individual users have access to the data most relevant to them (rather than the whole organisational spend). This means that different users have easy access to what’s most important.
Reporting & Dashboards
Easy and fast access to the information you need.
Customisable dashboards
Gain insights into what is important to you and other specific rolesGet a quick and simple overview of spend and budgetGain real time business insight
Gain real time business insight
Automatic updates on purchases and buyer insights, reducing the need for manual inputCentralised reporting ensures insights are accurate and up to dateIncrease business agility
Increase business agility
Gain a complete view of business performanceMake decisions based on accurate data -
Procurement Management
Ensure all purchases are accurate, efficient, and clearly recorded through the Marketplace
During the purchasing process, it can often be challenging to maintain financial control and to stay on top of things. Advanced Marketplace enables procurement teams to save time and increase focus, with complete visibility of vendors, orders, and all other parts of the purchasing cycle.
Procurement & purchasing
Direct users to only purchase from a single source (with your selected suppliers), to reduce rogue spending.
Procurement & purchasing
Increased control over users’ purchases and choice of suppliers Stay within the planned budget with reduced maverick spendingDevelop better relationships with suppliers with real time pricingPurchasing automation
Reduce time spent doing manual tasks and contacting suppliers.
Purchasing automation
Faster purchasing process by automating order sending/invoice receivingReduce time spent filling out forms and spreadsheetsAvoid delays with increased accuracy around the settlement processCustomisable shopping experience
Improve the buying experience with customisable shortcuts and lists.
Customisable shopping experience
Make rebuying easier by creating your own favourites listUse filters to refine your search and buy exactly what you needEasily create saved baskets for regular purchases -
Powerful and flexible workflows
Simplify your purchasing process and allow your procurement team to be more agile by setting customisable workflows and flexible approval workflows
In the requisitioning process, it can be difficult to keep on top of endless paperwork, purchases, receipts, invoices, and authorisations. Expedite your operations with automated and flexible workflows to reduce manual tasks and improve productivity.
Flexible approval workflow process
Flexible approval workflow process
Choose how approvals work, what items need approving, and select the approvers with an automated intelligent systemIntuitive drag and drop with unlimited workflowsEncourage all employees to buy items themselves, through a shopping environment controlled by your procurement teamIntuitive aggregation and order amendment
Intuitive aggregation and order amendment
Take advantage of bulk discounts and reduced delivery chargesReduce deliveries and CO2 emissions, by grouping your future deliveries with the same suppliers to be delivered at oncePowerful goods receipting functionality
Powerful goods receipting functionality
Receiving goods is easy, with the option of partially receiving, and recording multiple receipts for individual ordersReduce double entry, with the option of goods receipt information being interfaced back to buyer finance systems (through our standard API)Empower users by allowing them to adjust erroneous receipts and to record returns -
Supplier Management
Advanced Marketplace was built to improve the overall procurement process between procurement teams and suppliers. Ensuring good communication is established and manual tasks are reduced on both sides.
Specialised supplier team and fast onboarding
Specialised supplier team and fast onboarding
Reduce the time it takes to start trading with suppliersIncrease user adoption of the Marketplace and number of transactionsSimple process to join the Advanced network and upload cataloguesReduced human error and manual inputting
Reduced human error and manual inputting
Have a clear view on price changes with real time updatesReduce the number of invoice mismatches and manual inputsCustomise procurement views to avoid wrong ordering, and restrict specific products you don’t wish to purchase againEasy access to catalogues and products
Easy access to catalogues and products
Great purchasing experience for all usersAccessible to all types of suppliers, no matter the sizeStreamlined supplier approval process with customisable rules -
Integrations
Keep it connected with Advanced Marketplace
The Advanced transaction hub enables end to end electronic transactions between buyer FMS & ERP systems, as well as the order processing and billing systems of their key suppliers.
Enterprise Resource Planning (ERP) and Financial Management Systems (FMS) integrations
Enterprise Resource Planning (ERP) and Financial Management Systems (FMS) integrations
Facilitate your eInvoicing with all network suppliers, no matter their level of e-commerceRemove double data entry by connecting your invoices and receipts with your FMS and ERP Track inventory usage and past 12 months orders report to plan for the next yearAmazon Business Punchout
Amazon Business Punchout
Enable your procurement team to have greater visibility of spend when users are purchasing from Amazon BusinessReduce maverick spending by authorising all requests for Amazon items via your organisation’s standard approval process (before the order is placed)Better visibility of long tail spend within your organisationSave time and reduce costs by implementing Amazon Business into your existing procurement process and Financial Management System (FMS)
Gain insights into what is important to you and other specific rolesCUSTOMERS
Who succeeds with us
"We implemented Advanced Marketplace University-wide in March 2019 and went from having 24% catalogue purchasing compliance to 80% compliance by March 2020."
— The University of Melbourne
"Previously, the end-to-end process would comprise of around 15 individual steps but this has reduced down to 4 with e-Invoicing being implemented."
— The University of Queensland
"After we started using Advanced Marketplace for purchasing goods, our requisition and purchase approval process went from seven days to a couple of hours, and in some cases, minutes."
— Tivolee Spragg, Associate Director of Strategic Procurement
IMPLEMENTATION
Welcoming you onboard
1 day
Challenge
We get a better understanding of you and your business to drive your Onboarding experience towards success.
1 week
Planning
We build a plan of action for your journey to Go-live with due dates and owners.
2 months
Onboarding
Working through the action plan, we execute the plan with you and get you ready to adopt Advanced Marketplace.
Destination
Congratulations, you’re live! This is where our Customer Success program really kicks in to provide you with more value and make sure you are maximising your chances of reaching your goals.
Frequently asked questions
- How will Advanced’s procurement software benefit my business?
Our procurement software, Marketplace, is designed to feel familiar. It will adapt to procurement teams’ buying habits, ensuring they can complete orders faster than ever before. Not only that, but it will also allow senior team members to control spend, with various settings available to limit user spend - as well as the ability to approve / deny procurement requests.
- What is the benefit of using Cloud-based procurement software?
The ability to access the system anywhere, any time and from any device. Remote set-up is also available.
- Does Advanced procurement software include automated processes?
Yes, the time from order to invoice is significantly reduced as the whole process is automated, meaning suppliers are paid quicker.
- Can Advanced's procurement software be integrated with your other systems?
Yes, Marketplace integrates with our financial software to provide a clear view of spend.
- How does Cloud procurement improve the visibility of spend and retain control?
With increased control on where users can make purchases, organisations will significantly reduce maverick spend. The approved choices within the system help empower users to take control of the purchasing process.
- What key features are included in Advanced’s procurement software?
Over 28 million products, plus supplier onboarding and punchouts to some of the biggest names such as Amazon and Dell.
Featured resources for you
FACTSHEET
Marketplace Factsheet
An in-depth overview of our comprehensive Advanced Marketplace and its functionality.
Hi, we are Advanced.
Talk to us.
Transform your Spend Management processes with Advanced Marketplace
Call us at
0330 343 8000