Where time is often as valuable as funding, inefficient procurement processes can create significant roadblocks. Delays in the procurement process can slow down scientific research, impact compliance, and even create ethical concerns.
The Compliance & Ethical Risks of Procurement Delays
A striking example comes from a new researcher at a leading university who had to wait over a month for a university-provided laptop. To avoid downtime, they resorted to using a personal device—unwittingly breaching ethical compliance policies that mandate institution-approved systems for data security. This scenario is not unique; many research institutions enforce strict procurement policies to safeguard intellectual property and maintain compliance with funding regulations, yet procurement inefficiencies often put researchers in difficult situations.
According to a study on research procurement trends, 72% of institutions report that administrative bottlenecks slow down their ability to acquire necessary equipment, affecting their overall efficiency. (Source: ResearchGate)
The Broader Impact on Research Efficiency
Beyond compliance risks, slow procurement processes directly impact research outcomes. A case study from a world-leading biotech research institute found that their central procurement team struggled with slow product searches, multiple approval layers, and inefficient vendor management. After streamlining their approach, they reduced ordering time by 75%, allowing researchers to focus on their work and researching, rather than administrative delays . (Source: Zageno)
The issue extends beyond the research sector. In construction, inefficient procurement can result in project cost overruns due to delayed material delivery. In manufacturing, supply chain disruptions from procurement delays can halt production lines, leading to significant financial losses. (Source: Constrafor)
How Digital Procurement Solutions Improve Outcomes
To address these challenges, research institutions need smarter, faster procurement solutions that balance compliance with ease of use. Digital procurement platforms, like OneAdvanced’s Purchasing solution, centralise procurement processes, ensuring researchers can quickly access pre-approved suppliers and compliant products. This eliminates redundant approvals, reduces ordering time, and enhances tracking, making procurement more efficient and transparent.
Learn more about how OneAdvanced’s Purchasing solution can help your institution streamline procurement and eliminate research delays: Purchasing Marketplace
Conclusion
Inefficient procurement is more than just an administrative headache - it can compromise research integrity, delay breakthroughs, and create compliance risks. By adopting smarter procurement solutions, research institutions can empower their scientists with the resources they need, when they need them, ensuring compliance while fostering innovation.
The future of research depends on efficiency. It’s time for institutions to rethink procurement and remove unnecessary barriers to discovery.