Workflow Assistant

Introducing our new AI-assisted add-on for Docman10X/GP

Workflow Assistant is an add-on module integrated to GP Document Workflow, formally known as Docman10X/GP, that uses Artificial Intelligence (AI) to enhance the process of reviewing, actioning and coding of clinical letters received by GP’s surgeries.

Clinical document management software in use
Clinical document management software in use
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Take the next step to transforming your practice with Workflow Assistant

Features and benefits

Document summarisation

Our add-on module, Workflow Assistant helps GP surgery admin and workflow teams to more effectively and consistently review incoming documents with the use of Artificial Intelligence (AI), to provide suggestions to the user at the point of filling.

Benefits of this feature
  • Summarise document content
  • Suggest urgency
  • Suggest key diagnosis
  • Suggest medication
  • Suggest actions

Triage next steps

Use this module to help make quicker and more consistent decisions on next course of action to triage patients appropriately. Use the in-built AI assistant to provide clickable options to safely and quickly triage actions.

Benefits of this feature
  • Quickly understand urgency and importance of the next stage of triage
  • Action a follow up appointment
  • Recommend a new or review of medication prescriptions
  • Direct a patient to self-care options

There’s more to Come in 2025 | Coding Key Diagnosis Suggestions including

This module feature is designed to ensure nothing is missed by providing more accurate and consistent coding suggestions to be added to patient record.

Benefits of this feature
  • Clinical codes presented based on key diagnosis suggestions
  • User can choose to add codes to the clinical system to accompany the document
  • The system will display if it's a QOF code or if it already exists on the patient record

Reporting analytics (coming soon)

Our enhanced reporting analytics can provide a practice with more data visibility and improved practice oversight on how the practice is performing and ultimately make decisions to improve processes, allocation of work or uncover training needs.

Benefits of this feature
  • Create reports to understand where to allocate staff
  • Run reports to understand where the blockages in workflows occur
  • Analyse reports to understand where time is spent on tasks
  • Provide users with the ability to track and report on AI features used to track and quantify value

How Workflow Assistant will benefit your organisation:

  • Save time: By implementing efficient AI Assisted processes which streamline operations, allowing resources to be allocated more effectively

  • Improve Accuracy & Consistency: Minimizing errors and optimise coding accuracy and consistency with the assistance of AI.

Customer feedback: how Workflow Assistant is streamlining clinical processes with accuracy and speed

"Since integrating Workflow Assistant into our practice, we've experienced significant improvements in filing of clinical letters, enhancing efficiency and accuracy of our processes."

Previously, determining the appropriate action based on the content of clinical letters was a time-consuming task, with Workflow Assistant this has sped up the process, helping to identify the contents of the letter and summarising in to an easy to read and follow process." With the summary being made available, this has improved the identifying of key info within the letters, resulting in identifying clinical diagnosis within the letters and if it needs actioning urgently." - Grant Moreton, Document Management Specialist